Ontario employers must keep washroom cleaning records under the OHSA. Generate a free printable washroom cleaning log template, checklist or record form in 30 seconds â customize it, add your email, then print it or save as PDF.
Takes 30 seconds. Print it, laminate it, post it at the washroom. You're compliant.
Your log card preview will appear here.
Fill in the form on the left and click Generate & Print.
Bill 190 created a new statutory duty for Ontario employers. Here's what you need to know.
OHSA s.25.3 requires all Ontario employers who provide washroom facilities for workers to maintain those facilities clean and keep records of cleaning. Not optional.
Records can be posted physically at the washroom or electronically (Bill 190 added s.1(5) to the OHSA allowing electronic posting of required documents â in force Oct 28, 2024).
Ministry of Labour inspectors can request to see your cleaning records. The log must be current, posted conspicuously, and available to workers at all times.
Applies to offices, clinics, restaurants, warehouses, retail stores, and all other Ontario workplaces â not just construction sites or healthcare facilities.
Don't want to keep the log yourself? Our Bill 190 washroom cleaning service cleans your washrooms and keeps the signed OHSA s.25.3 logs for you â a copy after every visit, always inspection-ready. Standalone contracts, no lock-in.
See the washroom cleaning service | Get a free quote âWe keep the Bill 190 logs for washrooms across the GTA. Find your city:
The questions Ontario employers ask most about the Bill 190 washroom record.
Yes. This page generates a free, printable washroom cleaning log template you can customize with your business name, washroom location and cleaning frequency, then print or save as a PDF. There's nothing to buy â just enter your email to unlock the log card.
Under OHSA s.25.3, the record should show that the washroom is being kept clean â typically the date and time of each cleaning, who cleaned it (name or initials), and space for notes. This generator's log card includes Date, Time, Cleaned By, Initials and Notes columns, plus the legislative reference, so it works as a compliant record form out of the box.
Bill 190 requires washrooms to be kept clean and that records of cleaning be maintained, but it doesn't set a fixed number â frequency depends on use. Most workplaces clean at least daily; high-traffic or shift-based sites clean twice daily or every shift change. You can set the frequency on your log card to match your schedule.
Yes. Print one card per washroom and use it as a recurring cleaning checklist and tracker â each row is one logged clean. Choose 14, 20, 30 or 60 rows depending on how long you want each posted sheet to last before you swap it.
Yes â a "sign-off sheet," "record of cleaning form" and a Bill 190 washroom cleaning log are the same thing: a record where each clean is dated and initialled by whoever did it. The generated card includes a Cleaned By and Initials column, so it works as the health-and-safety washroom cleaning sign-off sheet an Ontario workplace is expected to keep.
Yes. Since July 1, 2025, OHSA s.25.3 requires Ontario employers who provide washrooms for workers to keep them clean and to maintain records of that cleaning. The record of cleaning is legislated, not optional â this applies whether you're a Schedule 1 employer or any other workplace that provides washroom facilities.
The cleaning record must be readily available to workers. Most employers post the sheet conspicuously at or near the washroom, but Bill 190 also added a provision allowing required documents to be kept and posted electronically (in force Oct 28, 2024) â so a digital record or binder that workers can access also works. Whichever you choose, keep it current.
A Ministry of Labour inspector can request your cleaning records and, if they're missing, issue an order to comply. Continued non-compliance under the OHSA can lead to further enforcement. A current, posted washroom cleaning log (or bathroom cleaning log â same thing) is the simplest way to demonstrate you're meeting the duty if you're ever inspected.
Download-ready records and checklists for other Ontario facilities:
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