Professional washroom cleaning for Ontario businesses, with signed cleaning logs provided after every visit. Stay compliant with OHSA s.25.3 without the admin headache.
On July 1, 2025, a quiet but significant change to Ontario's workplace law came into effect. Bill 190 — the Working for Workers Five Act, 2024 — added section 25.3 to the Occupational Health and Safety Act, requiring all Ontario employers to maintain records of when their workplace washrooms were last cleaned. These records must be available for inspection by a Ministry of Labour inspector at any time, with no advance notice required.
The amendment affects every employer in Ontario with a physical workplace — offices in Markham, retail stores in Mississauga, warehouses in Brampton, clinics in Richmond Hill. There is no size threshold. A five-person office has the same obligation as a 500-person facility. And the standard is straightforward: you need a dated, documented record showing when cleaning took place and who did it.
Every employer must keep records of when each washroom in the workplace was last cleaned. Records must be kept in a form that is accessible and available for inspection. Under OHSA s.1(5), records may be kept electronically or in paper form. Failure to maintain records constitutes an offence under the Act and may result in orders, fines, or other enforcement action. Read our full breakdown of the Bill 190 washroom requirements →
For businesses that have always managed their own washroom cleaning informally, this creates a documentation challenge. A staff member cleaning a washroom on an ad hoc basis, with no record of when it happened, no longer satisfies the legal requirement. The solution most GTA employers are turning to is a professional washroom cleaning contract — where the cleaning company provides the documented log as part of the service. You get a cleaner workplace and a compliance paper trail, without any additional administrative burden on your team.
At Zusashi Maintenance, we provide dedicated washroom cleaning services across the Greater Toronto Area, specifically designed for Bill 190 compliance. Every visit is logged, signed, and provided to you. Standalone washroom contracts are available — there is no requirement to bundle with full-facility cleaning. Whether you operate a single-floor office in Vaughan, a retail strip in Scarborough, or a multi-unit commercial building in downtown Toronto, we build a cleaning schedule around your usage patterns and make sure the records are always ready if an inspector walks in.
Thorough washroom cleaning plus a signed log for OHSA s.25.3 record-keeping compliance
From quote to first clean in as little as 48 hours
We assess the number of washrooms, daily user traffic, and current condition. We recommend a cleaning frequency that satisfies Bill 190 and matches your actual usage — no upselling to daily service if twice-weekly is sufficient.
Daily, every other day, or twice weekly — your schedule, your choice. We assign a dedicated cleaning team so you always get consistent service from staff who know your facility.
Each visit is completed to our documented standard and logged with date, time, and staff signature. The log is left at the washroom and a copy is sent to you digitally after every service.
If a Ministry of Labour inspector visits, your washroom cleaning records are current, organized, and accessible. No scrambling, no gaps — continuous compliance built into the service.
Every employer with a physical workplace in Ontario. Here are the most common facility types we serve.
Single-tenant and multi-tenant offices, co-working spaces, and professional suites across the GTA. Daily or every-other-day service most common.
Retail shops, showrooms, hotels, and fitness studios. High-traffic washrooms may require twice-daily cleaning under heavy use.
Fulfillment centres, manufacturing plants, and light industrial facilities where washroom usage is high and standards are scrutinized.
Clinics, specialist offices, and dental practices — where hygiene standards are already high and documentation is non-negotiable.
Educational facilities with multiple washrooms, varied age groups, and high Ministry oversight of health and safety compliance.
Food service establishments already under DineSafe scrutiny — washroom records add another layer of documented compliance for inspectors.
High-traffic change rooms and washrooms that require daily — sometimes multiple-times-daily — documented cleaning to maintain standards.
Site offices and portable facilities where Ministry of Labour inspectors are already a regular presence and records are expected.
One of the most common conversations we have with new clients since July 2025 is with business owners who already have a cleaning service — or a staff member who handles general tidying — but who have no documentation of washroom cleaning specifically. Their existing arrangement doesn't generate a log. Under Bill 190, that gap is now a liability.
A standalone washroom cleaning contract solves this without disrupting what's already working. We come in on a set schedule, clean to a documented standard, and leave a signed log. Your other cleaning arrangements stay in place. The compliance piece is covered. For smaller offices and businesses that clean their own spaces but recognize the documentation gap, this is typically the most cost-effective path to full OHSA compliance.
We also work alongside property managers and building owners who want washroom compliance handled separately from tenant cleaning responsibilities — ensuring the building's obligations under OHSA are met regardless of what individual tenants arrange.
The same team behind 200+ Ontario commercial cleaning contracts — now focused on compliance documentation.
No chasing your cleaning crew for paperwork. We deliver a signed, dated log in digital and physical form after every cleaning — always inspection-ready.
Full coverage for your property, with certificate of insurance provided on request. Every team member is WSIB-covered and background-checked.
No lock-in. If your needs change, you can adjust or cancel. We earn your business every month with consistent service, not a penalty clause.
Your quoted rate won't change for a full year. No surprise increases, no fuel surcharges. The price you agree to is the price you pay.
Disinfectants, paper towels, toilet paper, soap refills — all included in your service price. No separate consumables invoices.
Our teams are trained in infection prevention and control protocols — the same standard used in healthcare facilities. Especially important for medical office and clinic clients.
Serving businesses across the Greater Toronto Area. Don't see your city? Contact us — we likely cover it.
Common questions from Ontario employers about Bill 190 compliance and washroom cleaning service
Ontario's Bill 190 (Working for Workers Five Act, 2024) amended the Occupational Health and Safety Act to require all Ontario employers to keep records of when workplace washrooms were last cleaned. This requirement, under OHSA section 25.3, came into force on July 1, 2025. Records must be available for inspection by a Ministry of Labour inspector at any time and can be kept digitally or on paper.
Yes. Every Zusashi washroom cleaning visit is documented with a signed, dated cleaning log that meets OHSA s.25.3 record-keeping requirements. Logs include the date, time, and the staff member who completed the cleaning. You receive copies after every visit — no additional admin work required on your end.
Our commercial washroom cleaning includes toilet and urinal disinfection, sink and countertop sanitization, mirror and glass cleaning, floor mopping and disinfecting, restocking of paper towels, toilet paper, soap and seat covers, emptying waste bins, and a signed cleaning log for Bill 190 compliance.
Bill 190 does not specify a minimum cleaning frequency — only that records must be kept. However, frequency should match actual usage. High-traffic washrooms (50+ people/day) typically require daily cleaning; lower-traffic facilities may use every-other-day or twice-weekly service. We assess your facility and recommend the right schedule.
Yes. Washroom-only cleaning is available as a standalone contract. Since Bill 190 came into force on July 1, 2025, this is one of our most requested services from small offices, retail shops, and light industrial facilities that clean their own spaces but need documented washroom service for compliance.
Standalone washroom contracts start around $350/month for small facilities with 1–2 washrooms on a daily schedule. Multi-washroom facilities and higher frequencies are priced per site. Contact us for a free quote — most sites are assessed within 24 hours.
We provide washroom cleaning across the Greater Toronto Area: Toronto, Markham, Vaughan, Richmond Hill, Mississauga, Brampton, Scarborough, North York, Pickering, Ajax, Whitby, Oakville, and Milton.
Under OHSA s.25.3, failing to maintain washroom cleaning records is an offence under the Occupational Health and Safety Act. Ministry of Labour inspectors can request records during any workplace inspection. Non-compliant employers may face orders, fines, or enforcement action. A professional cleaning contract with documented logs is the simplest path to ongoing compliance.
Expand beyond washroom cleaning — or bundle with our other GTA commercial cleaning services
Full-facility commercial office cleaning across the GTA. Washroom cleaning included — no need for a separate contract when you take full-service.
Daytime cleaning staff who monitor and clean washrooms throughout the day. Ideal for high-traffic buildings where once-daily service isn't enough.
Comprehensive janitorial contracts for Toronto businesses — washroom cleaning, floor care, common areas, and full Bill 190 documentation included.
IPAC-certified cleaning for medical offices and clinics — the highest washroom disinfection standard, with full compliance documentation.
Need to document in-house cleaning? Download our free Bill 190-compliant washroom log. Printable PDF, ready for Ministry inspection.
Full breakdown of OHSA s.25.3, what records you need to keep, how long to keep them, and what inspectors look for.
Stop worrying about missed cleanings. Get a custom proposal within 2 hours — and your rate is price locked for 12 months. No contracts. No surprise increases. Ever.
Get Called Back in 2 Hours
⚡ We respond within 2 business hours. Usually faster.
Join 200+ satisfied businesses across Markham & the GTA. Tell us about your facility and we'll send a custom proposal fast — no obligations, no pushy sales calls.
Online | Cleaning Specialist
