A clear-out is the largest single waste event most tenancies ever produce, and it is the one nobody writes down. Generate a free printable waste and diversion record in 30 seconds: add your site name and the project, then print it or save it as a PDF. One row per load — what left, where it actually went, the hauler’s permission number, and whether it was diverted or landfilled — totalling to a diversion rate at the foot of the sheet.
Takes 30 seconds. Print one per project, fill a row in as each load leaves, and file the completed sheet with your waste audit.
Your log sheet preview will appear here.
Fill in the form on the left and click Generate & Print.
The bins are the easy part. Proving where the material ended up is the part Ontario actually asks about, and a truck receipt does not answer it.
Since 1 October 2025, under O. Reg. 119/25, a company moving your waste off your property needs an EASR registration or an ECA, and the number must be displayed on the vehicle. Ontario issues no junk removal licence — anyone advertising one is describing something that does not exist. A column for the number turns a three-second check into a written record, and it is the field no template on the internet has.
The clause worth reading twice is the second half of O. Reg. 103/94: source separation programmes are required, and reasonable efforts to ensure the separated waste is actually reused or recycled. You cannot demonstrate that with a receipt for a truck. You demonstrate it with a named destination per load, which is what the fifth column is for.
O. Reg. 102/94 requires waste audits, waste audit reports and waste reduction work plans from businesses and institutions in defined sub-sectors — and Ontario's own IC&I definition names stores, restaurants, offices and warehouses. A clear-out is the largest single waste event most tenancies ever generate. Reconstructing it a year later from memory is not an audit.
The line at the foot of the sheet totals to a diversion rate. Corporate tenants are increasingly asked for that figure in ESG and landlord reporting and have no way to produce it, because nobody counted at the time. Ticking one box per load costs nothing on the day and is impossible to invent honestly afterwards.
To be clear about who does what: Zusashi does not do any part of a junk removal job — not the sorting, the loading, the truck or the disposal. We subcontract the whole clear-out to a certified hauling partner who works under their own environmental permission, and you contract with us so one company stays accountable. What our own crews do is clean the empty space afterwards, quoted separately. Either way the record above is yours to keep.
Tell us what needs clearingYes. This page generates one. Add your site name and the project, choose the clear-out type, then print it or save it as a PDF. There is no fee and no account.
Ontario changed this less than a year ago and most of the trade has not caught up. Since 1 October 2025, under O. Reg. 119/25, a company transporting waste beyond the boundaries of your site is operating a waste transportation system and needs either a registration in the Environmental Activity and Sector Registry (EASR) for ordinary non-hazardous waste, or an Environmental Compliance Approval (ECA) where the waste or the activity falls outside that. The permission number has to be displayed on the vehicle. Ask before you book, look at the truck when it arrives, and write the number down — if nobody can tell you it, you do not know where your waste went.
Not a licence — a registration or an approval, and the distinction is worth knowing because Ontario does not issue a waste hauling licence at all. Anyone advertising one is describing something the province does not grant. What you are actually checking for is the EASR or ECA number, a current liability certificate and WSIB clearance.
Three regulations under the Environmental Protection Act that bind the generator of the waste rather than the hauler. O. Reg. 102/94 requires waste audits, waste audit reports and waste reduction work plans from businesses and institutions in defined sub-sectors. O. Reg. 103/94 requires source separation programmes for specified product, packaging and industrial wastes, and reasonable efforts to ensure the separated material is actually reused or recycled. O. Reg. 104/94 covers packaging audits for specified large manufacturers. Ontario's own definition of the industrial, commercial and institutional sector names “stores, restaurants, offices and warehouses” — so whether they apply to your specific operation depends on your sub-sector and size, which is worth checking rather than assuming either way.
Because “recycled” on its own is an assertion and a named receiving site is a fact. The reasonable-efforts duty in O. Reg. 103/94 is about what actually happened to the material, not about what bin it started in. Writing the transfer station, recycler, donation recipient or landfill by name is the difference between a record and a hope.
Whatever separation you actually ran. Common ones on a commercial clear-out: mixed waste, cardboard and paper, metal, wood, drywall, furniture kept for reuse, e-waste, and donated goods. Keep the wording consistent down the sheet so the totals mean something. Tires, batteries, electronics and lighting have their own producer-responsibility collection routes in Ontario and are usually cheaper down those routes than in a mixed bin, so they are worth their own rows.
Note it on the sheet so the project record is complete, but this is not the document that governs it. Solvents, paints, adhesives, aerosols, fuels, PCB-containing ballasts and refrigerant-bearing equipment all have their own handling and disposal chains, and hazardous and liquid industrial waste is registered and tracked through Ontario's Hazardous Waste Program Registry using its own paperwork. Anything mixed with asbestos is excluded from the EASR route entirely and stops a clear-out until it has been assessed — asbestos work in Ontario is separately regulated with its own hazard classification and mandatory training.
Total what left, total what was diverted rather than landfilled, and divide. Weight is the more defensible basis if your receiving sites give you weights, which most do; volume works if they do not, as long as you are consistent and say which you used. The figure is only as good as the rows above it, which is the argument for filling one in as each load leaves rather than reconstructing the lot at the end.
No, and it should not be presented as one. A waste audit under O. Reg. 102/94 is a broader exercise covering what your operation generates over a period and how it is managed, with a reduction work plan alongside it. This sheet is a source record for one clear-out — the raw material an audit is built from, and the part that is normally missing because nobody wrote it down at the time.
No — no part of it. Not the sorting, the dismantling, the loading, the truck or the disposal, and no Zusashi crew attends a clear-out. When you contact us we bring in our certified hauling partner and subcontract the whole job to them; they survey, price and do the work under their own environmental permission, and you contract with Zusashi so one company stays accountable. See commercial junk removal in Ajax or Pickering. What our own crews do is clean the empty space afterwards, which is quoted separately.
Yes. Print one sheet per month or per quarter instead of per project and keep the rows running. Read across a year the useful output changes: instead of one project's diversion rate you get a trend, and the streams that never get separated become obvious. That is exactly the kind of thing a waste reduction work plan is supposed to identify.
Records and checklists for other Ontario facilities:
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